Keeping your guests up to date if your wedding plans change

How to keep guests up to date if your wedding plans need to change!

Letting guests know about changes after your invites have gone out does not have to be stressful. 🤯

These last couple of years have tested everyone who has had to postpone their weddings and taught us all how to manoeuvre through difficult times.

Constantly changing plans, social distancing guidelines, travel and quarantine restrictions have all been thrown at us this year. As this is not over yet, I’m are going to help you negotiate this challenging time.

This has happened before but not on such a scale; occasionally, there has been a venue change or even unexpected date change, so here are some top tips for you.

If you have used a stationery designer, ask them to create something smaller and even on different card stock to reduce costs. Have extras printed; when you have stationery printed, the cost is the design and card stock; to print 100 won’t cost much more than 50.

If mailing out again isn’t an option, go digital, create a wedding website and put your updates on there so guests can check in. This does not always mean they will though so consider using a platform like Paperless Post. You can design digital invitations and communicate any changes once this is set up. You will need all your guests email addresses but once it is done it saves you a lot of time. Ask for their emails on your original RSVP card.

Consider creating Whatsapp groups or even a private Facebook group to keep your guests up to date. Guests are different age groups so think of how best to reach out to them, for example granny might not be on Whatsapp but have access to email and Facebook. Enlist help, create a team leader for each pod of your wedding guests, it could be a family pod, work pod, friend groups. Ask your parents and wedding party to help, they can be in charge of certain sets of guests to communicate changes or updates to. If people start replying to a large group it can become confusing and messages could be missed.

If you are currently planning your wedding and sending invites out then do let guests know how you will be communicating to them should changes have to take place. You could include an insert card saying We are hoping to celebrate on xxx but if plans change we will share updates on our wedding website www.

HEY, HAVE WE MET?

I’m Schuggie, and I run Schuggies-Ceilidhs (it’s pronounced ShUUg- eee s – Kay-Laes btw🎉). I’ve been hosting wedding ceilidhs for over ten years, and that means the experience of well over 120 weddings in all sorts of themes and venues from cosy wee village halls to majestic castles over that time. Don’t just take my word for it; check out these reviews over on my Pinterest📌Board, you can find them as well on Google My Business and on Facebook (Wedding Ceilidhs).

Finally, don’t forget to let your suppliers know! It’s much better to get a text saying “Despite all the stress of the last few months, I hope you are both raising a glass of bubbly today.” Rather than a call saying, erm Where are you?

I get in touch with my couples about three months before the big day and again with six weeks to go to chat through the plans, any changes etc. That has saved a few blushes over the last couple years 🤣

Over the last two years, this has proved invaluable in supporting couples, stressed and on their fifth 😧. I’ve also got a calendar link so my couples can check my availability and reserve future dates without playing phone tennis.

About Schuggie

Are you looking for fun, unique entertainment at your next party?

I’m the perfect solution! An award-winning Ceilidh-Caller based in the East Midlands. I specialise in providing high-quality authentic Scottish style (well I am from Inverness in the Highlands of Scotland) ceilidhs with a contemporary twist. With over 10 years of experience, that’s well over 120 weddings, I’ve helped shed loads of couple celebrate their big day. I know how to make sure everyone has a great time.

Prices and packages are all upfront here on my website. If there isn’t something on my website that fits your needs, just let me know so we can customise a package for you today!

For my couple, deposits are refundable; no extra charge for rescheduling – you can check my COVID updates here so you have the confidence to book.

Get in touch today to start planning an unforgettable evening together today!

Click here to book a chat about your ceilidh party🎵